With over a decade of experience in the renewable energy and permitting sectors, I’ve had the privilege of leading teams, optimizing operational workflows, and driving efficiency across multiple states and projects.
Currently, as the Permit Department Manager at EnergyScape Renewables, I draw on my background—from building permitting programs at Palmetto to managing nationwide project workflows at Tesla—to create innovative solutions and streamline complex processes.
Throughout my career, I’ve focused on fostering high-performing teams, integrating technology to speed up project timelines, and negotiating key vendor partnerships that enhance both efficiency and customer satisfaction.
Whether it’s developing a comprehensive permitting strategy, leading a cross-functional team, or collaborating with technology teams to build cutting-edge platforms, my goal has always been to drive results that move the needle for both the business and our customers.
In this post, I’ll share some of the key lessons and insights I’ve gained along the way, and how they’re helping shape the future of renewable energy projects.
The Importance of Building Strong Relationships with AHJs
When it comes to any industry that requires permits to perform work, the role of the Authority Having Jurisdiction (AHJ) is critical to the process. These are state, county and local organizations who are responsible for enforcing codes, regulations and standards related to construction, safety and other vital aspects of a project.
As a permit coordinator, your job is not only to understand the complexities of permitting processes but also to work closely with AHJs to ensure a smooth and timely approval of your permits.
Let's expand about the importance of building strong relationships with AHJs and how these relationships can be a game changer for permit coordinators and the projects they manage. Building relationships with AHJs will trickle down to a great homeowner experience!
What is an AHJ?
The term "Authority Having Jurisdiction" (AHJ) refers to the body or individual responsible for overseeing the enforcement of codes, standards, and regulations within a specific geographic area.
A few examples of an AHJ are:
Local building department
Regional building departments
County Offices
Fire Departments
Zoning offices
In the case of a solar installation, an AHJ might include a local building department for zoning and building code compliance, and the county for electrical review and approval.
The primary responsibility of an AHJ is to ensure that any project under their purview is in compliance with local and state codes and safety standards before approving a project.
They are also responsible for ensuring all work once completed follows the approved documents and is up to code.
Why Building Relationships with AHJs is so Important
Permit coordinators are the bridge between contractors and AHJs. Effective communication and collaboration with AHJs can make the difference between a project proceeding on schedule or facing costly delays.
Smooth Communication
The permitting process is complex and often involves multiple stakeholders, including local authorities, contractors, and utilities.
By establishing a rapport with Authorities Having Jurisdiction (AHJs), permit coordinators can ensure that lines of communication remain transparent.
Whether you need clarification on codes, updates on permit status, or assistance in addressing an issue, a good relationship with the AHJ makes it easier to get the answers and support you need.
When you work to understand the communication preferences of different AHJs—whether they prefer email, phone calls, or in-person meetings—you can tailor your approach to ensure more efficient interactions.
This will also help you to understand timelines and how often it is appropriate to reach out.
You will learn the ins and outs of the AHJ process in order to communicate effectively and understand their review process.
Maintaining a friendly relationship helps reduce friction in these interactions, especially when you're navigating regulatory hurdles or negotiating changes to a project.
Faster Approvals and Less Red Tape
A permit coordinator with a positive working relationship with the AHJ is often seen as a trusted partner, rather than just another applicant.
This trust can result in quicker approvals, more thorough feedback, and even flexibility in dealing with issues as they arise.
When AHJs know that you’re knowledgeable about the codes, local requirements, and expectations, they’re more likely to respond quickly and favorably.
They’re also more likely to offer valuable insights that can help you prevent potential problems down the road.
Navigating the Nuances of Local Codes
Building codes, zoning laws, and safety regulations are constantly evolving, and local jurisdictions may have nuances or amendments that differ from national or state guidelines.
By developing relationships with AHJs, permit coordinators can gain a deeper understanding of how specific regulations are applied in their area.
By proactively seeking guidance from AHJs, permit coordinators can prevent common mistakes and ensure that applications are as complete and compliant as possible.
Another way to ensure projects are approved during the first submission is to gather the AHJ’s requirements prior to submission and ensure all documents are completed to those requirements.
Great research is key to the success of a project!
Addressing Issues Before They Become Problems
Sometimes, permit applications run into complications—whether due to errors, omissions, new code cycles being implemented, or confusion with regulations.
Building relationships with AHJs allows permit coordinators to identify and resolve issues early, preventing delays that could derail projects.
By regularly checking in with AHJs and being open to their feedback, permit coordinators can spot potential problems before they escalate.
Whether it’s an issue with a design, a misunderstanding of the rules, or a missing document, early intervention can often resolve issues without delaying the entire project.
Fostering Trust and Collaboration
AHJs are not our adversaries; they’re vital partners in ensuring that construction projects meet safety and regulatory standards.
When permit coordinators treat AHJs with respect, professionalism, and courtesy, it fosters an environment of trust and collaboration.
Tips for Building Strong Relationships with AHJs
Building a successful relationship with AHJs doesn’t happen overnight - here are a few tips for fostering these important connections:
Be Transparent: Provide clear and accurate information on your permit applications. If there are issues or potential complications, address them upfront rather than waiting for the AHJ to spot them.
Be Respectful of Their Time: Understand that AHJs often have a heavy workload. Be efficient and concise in your communications to show that you value their time.
Stay Updated on Codes and Regulations: The more knowledgeable you are about the local codes, standards, and regulations, the more confident AHJs will be in working with you. Take the time to stay informed and educated.
For permit coordinators, building strong relationships with AHJs is a must for success. A positive, professional relationship with AHJs can streamline the permitting process, reduce delays, and ensure projects meet safety and legal standards.
By fostering clear communication, being proactive, and treating AHJs as valued partners, permit coordinators can set themselves up for success.
Permitting for solar shouldn’t feel like a maze—that’s where Energyscape Renewables shines.
As your end-to-end #solar partner, we handle the permitting process from start to finish, ensuring your project stays on track. Our experienced team navigates the paperwork and regulations, so you don’t have to.
With Energyscape Renewables, you’re choosing a smooth, transparent path to clean energy.
Ready to move forward with confidence and ease?
Reach out at info@energyscaperenewables.com—let’s get your solar permit approved and your roof ready to power your future!